U.S. DEPARTMENT OF STATE
U.S. EMBASSY KIGALI, PUBLIC AFFAIRS SECTION
Notice of Funding Opportunity
Funding Opportunity Title: English for American Spaces youth patrons
Funding Opportunity Number: PAS-RW-FY20-04
Deadline for Applications: August 15, 2020
CFDA Number: 19.040 – Public Diplomacy Programs
Maximum for Each Award: $15,000
A. PROGRAM DESCRIPTION
The U.S. Embassy Kigali Public Affairs Section (PAS) of the U.S. Department of State announces that funding is available through its Public Diplomacy Small Grants Program for an English language training program to take place at our U.S. Embassy American Center. To submit a request for funding for this opportunity, please carefully follow instructions below.
Purpose of Funding Opportunity: PAS Kigali invites requests for funding for programs to teach English to U.S. Embassy American Center youth patrons while at the same time strengthening ties between the United States and Rwanda. Successful requests for funding will offer English instruction for six months to one year in our American Center. Requests for funding must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives, in addition to teaching English.
Participants and Audiences: American Center youth patrons aged 15 to 30. Requests for funding should propose audience size and number of instruction sessions per week.
The following types of programs are not eligible for funding:
- Programs relating to partisan political activity;
- Charitable or development activities;
- Construction programs;
- Fund-raising campaigns;
- Lobbying for specific legislation or programs
- Scientific research;
- Programs intended primarily for the growth or institutional development of the organization; or
- Programs that duplicate existing programs.
Authorizing legislation, type and year of funding:
The source of funding is FY2020 Public Diplomacy Funding.
B. FEDERAL AWARD INFORMATION
Length of performance period: Depending on the needs of the project, six months to one year.
Number of awards anticipated: One.
Award amounts: Awards may range from a minimum of $5000 to a maximum of $15,000
Total available funding: Variable
Type of Funding: Fiscal Year 2020 Public Diplomacy Funding
Anticipated program start date: October 15, 2020
This notice is subject to availability of funding.
Funding Instrument Type:Cooperative agreement. Cooperative agreements are different from grants in that PAS staff are more actively involved in the grant implementation. “Substantial Involvement” will be determined by PAS prior to award notification.
Program Performance Period: Proposed programs should be completed in 12 months or less.
Optional: PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.
C. ELIGILIBITY INFORMATION
- Eligible Applicants
The Public Affairs Section encourages applications from:
- Non-profit or governmental educational institutions.
- Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
- Civil Society Organizations not yet registered with the Government of Rwanda
- For-profit or commercial entities are not eligible to apply.
- Cost Sharing or Matching: Cost sharing is not required.
- Other Eligibility Requirements
In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations. Individuals are not required to have a DUNS number or be registered in SAM.gov.
D. APPLICATION AND SUBMISSION INFORMATION
- Application forms required below are available at https://rw.usembassy.gov/embassy/kigali/grants/public-diplomacy-grants/
- Content and Form of Application Submission
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application
- The proposal clearly addresses the goals and objectives of this funding opportunity.
- All documents are in English.
- All budgets are in U.S. dollars.
- All pages are numbered.
- All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.
The following documents are required:
- Mandatory application forms
- SF-424 (Application for Federal Assistance – organizations)or SF-424-I (Application for Federal Assistance –individuals)
- SF424A (Budget Information for Non-Construction programs)
- Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
- Proposal (6 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
- Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
- Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
- Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
- Program Goals and Objectives: The “goals” describe what the program is intended to achieve. What aspect of the relationship between the U.S. and Rwanda will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
- Program Activities: Describe the program activities and how they will help achieve the objectives.
- Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
- Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
- Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
- Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
- Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
- Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
- Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
- 1-page CV or resume of key personnel who are proposed for the program
- Letters of support from program partners describing the roles and responsibilities of each partner
- Official permission letters, if required for program activities
- Unique Entity Identifier and System for Award Management (SAM.gov)
All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:
- Unique Identifier Number from Dun & Bradstreet (DUNS number)
- NCAGE/CAGE code
- SAM.gov registration
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F. http://fedgov.dnb.com/webform
NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process:
For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov. SAM registration must be renewed annually.
- Submission Dates and Times:
Applications may be submitted for consideration at any time before the closing date of August 15, 2020. No applications will be accepted after that date. Decisions on applications will be sent out within 30 days of receipt of the proposal.
- Other Submission Requirements
Applicants must submit a complete application package with a concise budget that reflects the scope of work as indicated on the proposal. Completed applications should be submitted electronically through KigaliPublicAffairs@state.gov.
Each application submitted under this announcement will be evaluated by a committee and rated on the basis of the evaluation criteria outlined below. Applications will be reviewed on the basis of their completeness, coherence, clarity, and attention to detail.
For more information, read the full Notice of Funding Opportunity: English Learning Training Program.