U.S. DEPARTMENT OF STATE
U.S. EMBASSY KIGALI, PUBLIC AFFAIRS SECTION
Notice of Funding Opportunity
Funding Opportunity Title: U.S. Embassy Kigali PAS Makerspace
Funding Opportunity Number: PAS-RW-FY19-02
Deadline for Applications: June 30, 2019
CFDA Number: 19.040 – Public Diplomacy Programs
Total Amount Available: $ 10,000
Maximum for Each Award: $ 10,000
- PROGRAM DESCRIPTION
The U.S. Embassy Kigali Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce an open competition for organizations or individuals who can help create an engaging makerspace. This is a collaborative workspace for making, learning, and exploring using both high and low tech tools. This program will mainly target secondary school students and university students, their teachers and others. It will help strengthen the technology capacity and promote hands on activities among youth.
Main activities are:
- Create an engaging Makerspace that can inspire students, entrepreneurs, artists and other members of the community.
- Advise on useful Makerspace tools to purchase for both the American Center and mobile outreach programming.
- Organize series of programs in American Spaces and outreach to different public areas including schools and public libraries. Programs could include ideas such as coding, robotics, circuitry, design competitions, and other hands-on creative activities. Proposals may include ideas for both serial activities (clubs, certifications) and one-off (seminars, workshops, hackathons) programs.
- Organize trainings of trainers targeting teachers and Embassy staff and other interested organizations.
The main objectives of the program are:
- Build the capacity of Rwandans in technology
- Engage youth in innovative hands on educational activities
- Raise public awareness on how technology can help shape future economic and educational opportunities for Rwandans
Priority Program Areas:
Promote inclusive country-led development.
Please see https://www.state.gov/documents/organization/284961.pdf for more information.
Authorizing legislation, type and year of funding:
The source of funding is FY2019 Public Diplomacy Funding.
Participants and Audiences:
Direct funding for NGOs, Direct funding for individuals, public international organizations, foreign governments, parastatal organizations, educational institutions, or U.S. Government departments and agencies is available under this announcement.
Expertise and established relationships with non-governmental organizations (NGOs) that promote inclusion of vulnerable populations and/or local officials in the communities in which the programs can be conducted will be considered favorably.
All programs must include an American cultural element and/or should increase mutual understanding between the United States and Rwanda.
- FEDERAL AWARD INFORMATION
Length of performance period: 12 to 24 months
Number of awards anticipated: Subject to funding availability.
Award amounts: awards may range from a minimum of $2500 to a maximum of $10,000
Total available funding: Variable
Type of Funding: Fiscal Year 2019 Public Diplomacy Funding
Anticipated program start date: August 1, 2019.
This notice is subject to availability of funding.
Funding Instrument Type: Cooperative agreement.
Cooperative agreements are different from grants in that PAS staff are more actively involved in the grant implementation. “Substantial Involvement” will be determined by PAS prior to award notification.
Program Performance Period: Proposed programs should be completed in 24 months or less.
Optional: PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.
- ELIGILIBITY INFORMATION
- Eligible Applicants
The Public Affairs Section encourages applications from all that apply:
- Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
- Civil Society Organizations not yet registered with the Government of Rwanda.
- Non-profit or governmental educational institutions
- Governmental institutions
For-profit or commercial entities are not eligible to apply.
- Cost Sharing or Matching
Cost sharing is not required.
- Other Eligibility Requirements
In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations. Individuals are not required to have a DUNS number or be registered in SAM.gov.
Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.
- APPLICATION AND SUBMISSION INFORMATION
- Address to Request Application Package
Application forms required below are available at rw.usembassy.gov and grant.gov
- Content and Form of Application Submission.
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application
- The proposal clearly addresses the goals and objectives of this funding opportunity
- All documents are in English
- All budgets are in U.S. dollars
- All pages are numbered
- All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.
The following documents are required:
- Mandatory application forms
- SF-424(Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance –individuals)
- SF424A(Budget Information for Non-Construction programs)
- SF424B(Assurances for Non-Construction programs) or SF-424B (Individual).
- Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
- Proposal (6 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
- Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
- Introduction to the Organization or Individual applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
- Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
- Program Goals and Objectives: The “goals” describe what the program is intended to achieve. What aspect of the relationship between the U.S. and Rwanda will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
- Program Activities: Describe the program activities and how they will help achieve the objectives.
- Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
- Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
- Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
- Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
- Program Monitoring and Evaluation Plan:This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
- Future Funding or SustainabilityApplicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
- Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
- 1-page CV or resume of key personnel who are proposed for the program
- Letters of support from program partners describing the roles and responsibilities of each partner
- Official permission letters, if required for program activities
- Unique Entity Identifier and System for Award Management (SAM.gov)
All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:
Foreign organization should register with NCAGE first, DUNS and then SAM.GOV, to avoid issues with character limits on addresses.
- NCAGE/CAGE code
- Unique Identifier Number from Dun & Bradstreet (DUNS number)
- gov registration
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, if your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47D19158B75F. http://fedgov.dnb.com/webform
NCAGE application: Application page here https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process:
For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 1-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto: https://www.sam.gov. SAM registration must be renewed annually.
- Submission Dates and Times:
Applications may be submitted for consideration at any time before the closing date of June 31, 2019. No applications will be accepted after that date. Decisions on applications will be sent out within 30 days of receipt of the proposal.
- Other Submission Requirements
Applicants must submit a complete application package with a concise budget that reflects the scope of work as indicated on the proposal. Completed applications should be submitted electronically through KigaliPublicAffairs@state.gov or by submitting a hard copy addressed to:
The Grants Officer
Public Affairs Section
U.S. Embassy Kigali
Kacyiru, Kigali, Rwanda
Each application submitted under this announcement will be evaluated by a committee and rated on the basis of the evaluation criteria outlined below. Applications will be reviewed on the basis of their completeness, coherence, clarity, and attention to detail.
- APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.
Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS is confident of its ability to undertake the program. This includes a financial management system and a bank account.
Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.
Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.
Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy Kigali’s priority areas or target audiences.
Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.
Sustainability: Program activities will continue to have positive impact after the end of the program.
- Review and Selection Process
A Grants Review Committee will evaluate all eligible applications.
For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:
- That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
- That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;
iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.
- FEDERAL AWARD ADMINISTRATION INFORMATION
- Federal Award Notices
The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Payments will be made by electronic funds transfer in at least two installments, as needed to carry out the program activities. Payment schedules will be determined by the Grants Officer and Grants Officer Representative and specified in the award document, according to program milestones and as needed to carry out the project activities. Payments will be made in at least two installments, as needed to carry out the program activities.
Organizations whose applications will not be funded will also be notified.
- Administrative and National Policy Requirements
Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include:
2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/m/a/ope/index.htm.
Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.
Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.
- FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact PAS at: KigaliPublicAffairs@state.gov.
Note: We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Please refer to rw.usembassy.gov and view “Working with the U.S. Embassy” for more information about federal awards issued by PAS. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.
- OTHER INFORMATION
Guidelines for Budget Justification
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.