Notarial Services

 

 

Documents used for legal purposes in the United States of America or in Rwanda may require notarization by the U.S. Consular Officer.

The Embassy can notarize or authenticate:

  • Documents for use in the United States (such as deeds and powers of attorney);
  • Affidavits (executed before Consular Section personnel);
  • Affidavits of copies of U.S. police reports required by Rwandan authorities to obtain a work permit;
  • Affidavits of U.S. Diplomas required by Rwandan authorities to obtain a work permit;
  • Documents required for the issuance of a United States passport or Consular Report of Birth Abroad;
  • Attestations of celibacy (also known as “attestations de celibat”): a sworn statement of an individual’s unmarried status, required for marrying in Rwanda;
  • Proof of life; or
  • Civil documents issued by Rwandan authorities if already notarized by the Ministry of Justice.

The Embassy cannot notarize or authenticate:

  • Birth, death, and marriage certificates issued in the United States;
  • Judgments or divorce decrees issued by courts in the United States;
  • Documents to be used anywhere other than the U.S. or Rwanda.

If you are unsure whether a Consular Officer can authenticate or notarize your document, please send us an email at consularkigali@state.gov with the name and type of the document, where it was issued, and why you would like it notarized.

All non-emergency American citizen services are provided by appointment only. Please use our Embassy Appointment System to schedule an appointment. Use the notarial and other services option.

There is a $50 fee for each document or signature. Payment Options: We accept U.S. dollars (issued during or after 2006 only due to Rwandan Banking Regulations), Rwandan Francs, Visa, MasterCard, American Express, Discover, Diners, and debit cards bearing the Visa or MasterCard logo.  Your card will be charged in U.S. dollars.

On the date of your appointment, you must appear in-person and bring:

  • The completed unsigned documents.  Please note that the Consular Officer cannot translate or explain the contents of a document to a client;
  • A valid government-issued ID such as passport or driver’s license;
  • Required fees; and
  • If there are witnesses required, you must bring them with you.  The Consular Officer or Embassy staff cannot act as witnesses on anyone’s behalf.

You will receive the notarized documents on the same day of your appointment.

If we are unable to authenticate or notarize your document issued in the United States, the Office of Authentications, based in Washington, D.C., may be able to assist you.  Please see their website for further information.

The U.S. Embassy is not a law enforcement agency and can neither take fingerprints (outside of an application for a visa) nor issue a “Certificate of Good Conduct”.

However, U.S. citizens can contact the police department in the municipality or state where they last resided or request a copy of their criminal record.  Additionally, one can obtain their Federal Bureau of Investigation criminal history by following the procedure explained at the FBI’s Criminal Justice Information System site.  We can then attach an affidavit to the criminal record, which is generally accepted by Rwandan authorities for a work permit.

Find instructions for an FBI record request on the FBI Bureau.  Additional information on criminal record checks is available in the U.S. Department of State, Bureau of Consular Affairs.